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    Home»Lifestyle

    How to Plan a Corporate Yacht Rental Party

    Kelly RichardsBy Kelly RichardsJuly 19, 2024Updated:August 20, 2024 Lifestyle No Comments4 Mins Read
    How to Plan a Corperate Yacht Rental Party
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    Organizing a corporate yacht rental party can be a fantastic way to impress clients, reward employees, or celebrate company milestones. The stunning skyline and beautiful waters of Chicago provide the perfect backdrop for such an event.

    Here’s a comprehensive guide on how to plan a successful corporate yacht rental party using Chicago boat rentals.

    Table of Contents

    Toggle
    • Step 1: Define the Purpose and Budget
      • Purpose of the Event
      • Setting the Budget
    • Step 2: Choose the Right Yacht
      • Guest List and Yacht Size
      • Amenities and Features
    • Step 3: Plan the Itinerary
      • Cruising Route
      • Schedule of Events
    • Step 4: Arrange Catering and Beverages
      • Catering Options
      • Beverage Service
    • Step 5: Plan Entertainment and Activities
      • Entertainment Options
      • Theming and Decorations
    • Step 6: Communicate Details with Attendees
      • Invitations
      • Reminders and Updates
    • On the Day of the Event
    • Arrival and Setup
      • During the Event
      • Post-Event Follow-Up
    • Final Words

    Step 1: Define the Purpose and Budget

    Purpose of the Event

    • Client Entertainment: Strengthen relationships and network in a relaxed setting.
    • Employee Appreciation: Reward hard work and boost morale with a fun outing.
    • Company Milestone: Celebrate achievements, such as anniversaries, product launches, or reaching sales targets.

    Setting the Budget

    • Determine Costs: Consider the yacht rental, catering, entertainment, decorations, and any additional services.
    • Contributions: If the event involves multiple departments, consider splitting costs accordingly.

    Step 2: Choose the Right Yacht

    Guest List and Yacht Size

    • Guest Count: Determine the number of attendees. For a corporate event, a yacht that can comfortably accommodate all guests is essential. For example, a yacht that is 60-80 feet long can typically host 50-100 people.
    • Comfort and Space: Ensure there is ample space for socializing, dining, and entertainment.

    Amenities and Features

    • Seating and Dining Areas: Look for yachts with multiple seating areas and a dining space that can handle your group.
    • Audio-Visual Equipment: For presentations or speeches, ensure the yacht has the necessary AV equipment.
    • Restrooms and Comfort: Adequate restroom facilities are crucial for guest comfort.

    Step 3: Plan the Itinerary

    Cruising Route

    • Scenic Views: Choose a route that showcases Chicago’s skyline, Navy Pier, and other landmarks. A sunset cruise can offer breathtaking views and a pleasant atmosphere.
    • Duration: Decide on the length of the cruise. Typical corporate yacht rentals last between 3 to 5 hours.

    Schedule of Events

    • Boarding and Welcome: Allow time for boarding, welcome drinks, and introductions.
    • Activities: Plan speeches, presentations, team-building activities, or entertainment.
    • Dining and Socializing: Allocate time for meals, networking, and relaxation.
    • Disembarkation: Ensure a smooth and timely disembarkation process.

    Step 4: Arrange Catering and Beverages

    Catering Options

    • Professional Catering: Many yacht rental companies offer catering services. Choose a menu that suits the event’s tone, whether it’s casual finger foods or a formal sit-down meal.
    • Dietary Needs: Consider any dietary restrictions or preferences and communicate these to the caterer.

    Beverage Service

    • Open Bar vs. Cash Bar: Decide if you’ll offer an open bar, a cash bar, or a combination. An open bar is often appreciated but can be more costly.
    • Non-Alcoholic Options: Provide a variety of non-alcoholic beverages, including water, soft drinks, and juices.

    Step 5: Plan Entertainment and Activities

    Entertainment Options

    • Live Music or DJ: Hire a live band or DJ to keep the energy high and guests entertained.
    • Speeches and Presentations: Plan a few short speeches or presentations, especially if the event celebrates a milestone or recognizes achievements.
    • Interactive Activities: Consider team-building exercises, games, a photo booth, or even a glambot rental to engage guests.

    Theming and Decorations

    • Corporate Branding: Incorporate your company’s branding into the decorations, such as using company colors, logos, and banners.
    • Thematic Decor: Depending on the event’s purpose, you can choose a specific theme to make the party more festive.

    Step 6: Communicate Details with Attendees

    Invitations

    • Save the Date: Send out save-the-date notifications well in advance.
    • Formal Invitations: Follow up with detailed invitations that include the event’s date, time, location, dress code, and any special instructions.

    Reminders and Updates

    • Reminders: Send reminders leading up to the event, especially if there are any changes or important information.
    • RSVPs: Track RSVPs to get an accurate headcount for catering and seating arrangements.

    On the Day of the Event

    Arrival and Setup

    • Early Arrival: Arrive early to oversee setup and ensure everything is in place.
    • Welcome Team: Have a team ready to greet guests as they arrive and direct them to the boarding area.

    During the Event

    • Flow Management: Ensure the event flows smoothly by keeping to the schedule and making adjustments as needed.
    • Guest Interaction: Engage with guests, making sure everyone is comfortable and enjoying themselves.

    Post-Event Follow-Up

    • Thank You Notes: Send thank you notes to attendees, acknowledging their presence and any contributions they made to the event’s success.
    • Feedback: Gather feedback to learn what worked well and what could be improved for future events.

    Final Words

    Planning a corporate yacht rental party with Chicago boat rentals can be a unique and impressive way to host an event.

    By carefully considering the purpose, budget, guest list, and amenities, you can create a memorable experience that will leave a lasting impression on your clients, employees, or stakeholders.

    Follow this guide to ensure a smooth and successful event that showcases your company’s commitment to excellence and appreciation for its people.

    Enjoy the stunning views of Chicago’s skyline as you celebrate and network in style!

    Also read – The Ultimate Checklist for Preparing for Married Life

    Kelly Richards

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