Organizing a corporate yacht rental party can be a fantastic way to impress clients, reward employees, or celebrate company milestones. The stunning skyline and beautiful waters of Chicago provide the perfect backdrop for such an event.
Here’s a comprehensive guide on how to plan a successful corporate yacht rental party using Chicago boat rentals.
Step 1: Define the Purpose and Budget
Purpose of the Event
- Client Entertainment: Strengthen relationships and network in a relaxed setting.
- Employee Appreciation: Reward hard work and boost morale with a fun outing.
- Company Milestone: Celebrate achievements, such as anniversaries, product launches, or reaching sales targets.
Setting the Budget
- Determine Costs: Consider the yacht rental, catering, entertainment, decorations, and any additional services.
- Contributions: If the event involves multiple departments, consider splitting costs accordingly.
Step 2: Choose the Right Yacht
Guest List and Yacht Size
- Guest Count: Determine the number of attendees. For a corporate event, a yacht that can comfortably accommodate all guests is essential. For example, a yacht that is 60-80 feet long can typically host 50-100 people.
- Comfort and Space: Ensure there is ample space for socializing, dining, and entertainment.
Amenities and Features
- Seating and Dining Areas: Look for yachts with multiple seating areas and a dining space that can handle your group.
- Audio-Visual Equipment: For presentations or speeches, ensure the yacht has the necessary AV equipment.
- Restrooms and Comfort: Adequate restroom facilities are crucial for guest comfort.
Step 3: Plan the Itinerary
Cruising Route
- Scenic Views: Choose a route that showcases Chicago’s skyline, Navy Pier, and other landmarks. A sunset cruise can offer breathtaking views and a pleasant atmosphere.
- Duration: Decide on the length of the cruise. Typical corporate yacht rentals last between 3 to 5 hours.
Schedule of Events
- Boarding and Welcome: Allow time for boarding, welcome drinks, and introductions.
- Activities: Plan speeches, presentations, team-building activities, or entertainment.
- Dining and Socializing: Allocate time for meals, networking, and relaxation.
- Disembarkation: Ensure a smooth and timely disembarkation process.
Step 4: Arrange Catering and Beverages
Catering Options
- Professional Catering: Many yacht rental companies offer catering services. Choose a menu that suits the event’s tone, whether it’s casual finger foods or a formal sit-down meal.
- Dietary Needs: Consider any dietary restrictions or preferences and communicate these to the caterer.
Beverage Service
- Open Bar vs. Cash Bar: Decide if you’ll offer an open bar, a cash bar, or a combination. An open bar is often appreciated but can be more costly.
- Non-Alcoholic Options: Provide a variety of non-alcoholic beverages, including water, soft drinks, and juices.
Step 5: Plan Entertainment and Activities
Entertainment Options
- Live Music or DJ: Hire a live band or DJ to keep the energy high and guests entertained.
- Speeches and Presentations: Plan a few short speeches or presentations, especially if the event celebrates a milestone or recognizes achievements.
- Interactive Activities: Consider team-building exercises, games, a photo booth, or even a glambot rental to engage guests.
Theming and Decorations
- Corporate Branding: Incorporate your company’s branding into the decorations, such as using company colors, logos, and banners.
- Thematic Decor: Depending on the event’s purpose, you can choose a specific theme to make the party more festive.
Step 6: Communicate Details with Attendees
Invitations
- Save the Date: Send out save-the-date notifications well in advance.
- Formal Invitations: Follow up with detailed invitations that include the event’s date, time, location, dress code, and any special instructions.
Reminders and Updates
- Reminders: Send reminders leading up to the event, especially if there are any changes or important information.
- RSVPs: Track RSVPs to get an accurate headcount for catering and seating arrangements.
On the Day of the Event
Arrival and Setup
- Early Arrival: Arrive early to oversee setup and ensure everything is in place.
- Welcome Team: Have a team ready to greet guests as they arrive and direct them to the boarding area.
During the Event
- Flow Management: Ensure the event flows smoothly by keeping to the schedule and making adjustments as needed.
- Guest Interaction: Engage with guests, making sure everyone is comfortable and enjoying themselves.
Post-Event Follow-Up
- Thank You Notes: Send thank you notes to attendees, acknowledging their presence and any contributions they made to the event’s success.
- Feedback: Gather feedback to learn what worked well and what could be improved for future events.
Final Words
Planning a corporate yacht rental party with Chicago boat rentals can be a unique and impressive way to host an event.
By carefully considering the purpose, budget, guest list, and amenities, you can create a memorable experience that will leave a lasting impression on your clients, employees, or stakeholders.
Follow this guide to ensure a smooth and successful event that showcases your company’s commitment to excellence and appreciation for its people.
Enjoy the stunning views of Chicago’s skyline as you celebrate and network in style!
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